Retail Planby RetailNorthstar
// Templates

Vendor scorecard template

A ready-to-use Excel vendor scorecard template for apparel sourcing — evaluate suppliers by on-time delivery, quality, cost, responsiveness, and risk, with an overall score that averages the ratings automatically.

// What is inside
  • One row per vendor with the category they supply
  • Score columns for on-time delivery, quality, cost, communication, lead-time, and risk
  • Auto overall score that averages the numeric ratings
  • Notes column to capture context behind each score
  • Sample rows you can replace with your own vendors
// Fields
VendorCategoryOn-Time Delivery %Quality Issue RateCost CompetitivenessCommunicationLead-Time ReliabilityCompliance/RiskOverall ScoreNotes
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// Who this is for

Sourcing and production teams who place orders across multiple suppliers and want an objective way to compare them. It fits apparel brands deciding where to consolidate volume, which vendors to develop, and which carry delivery or quality risk.

// How to use it
  1. Add a row per vendor and the category they supply.
  2. Score each vendor on delivery, quality, cost, communication, lead-time, and compliance/risk using a consistent scale.
  3. Read the overall score, which averages the numeric ratings automatically.
  4. Use the notes column to record the context behind a score, then revisit each season.
// When this template starts to break

This template is useful when the workflow is owned by one person or one small team. It starts to break when multiple teams need the same version of the plan, when inputs change frequently, or when decisions need to flow into assortment, buying, purchase orders, production, and allocation.

// From spreadsheet to connected plan

Use the spreadsheet to get started. When the process becomes too manual, RetailNorthstar connects the plan, assortment, buy, PO, and production workflow.

Download the template →See RetailNorthstar →
// What RetailNorthstar automates

RetailNorthstar helps sourcing and production teams connect vendor performance to PO tracking, lead times, production risk, and planning outcomes. From line plan to production, RetailNorthstar connects merchandising, design, buying, sourcing, and operations in one workflow.

Related: production WIP tracker template and production tracking.

// FAQ

Frequently asked questions

What is a vendor scorecard?
A vendor scorecard is a structured way to rate suppliers on the factors that matter to sourcing — on-time delivery, quality, cost competitiveness, communication, lead-time reliability, and compliance/risk — so decisions about where to place orders are based on evidence rather than memory.
How is the overall score calculated?
The overall score is a formula that averages the numeric score columns for each vendor, so as you update individual ratings the overall score recalculates automatically. You decide the rating scale; the template just keeps the average current.
What does this vendor scorecard template include?
Each row covers the vendor, category, on-time delivery %, quality issue rate, cost competitiveness, communication, lead-time reliability, compliance/risk, an auto overall score, and notes. Sample rows are included to show the structure.
How often should I update the scorecard?
A common cadence is per season or per quarter, and after any significant delivery or quality issue. Keeping it current means the scores reflect recent performance when you are deciding where to place the next buy.

A spreadsheet scorecard captures a moment in time. RetailNorthstar connects vendor performance to live PO tracking, lead times, and production risk so the picture stays current.

Book a Demo →See it on RetailNorthstar →